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2024-04-20 6 min lead

Sharing Sensitive Documents: Do's and Don'ts

A professional checklist for sharing sensitive business and personal documents online securely.


Do's and Don'ts of Sharing Sensitive Documents


Whether it's a contract, a tax form, or a internal design doc, how you share it matters. Follow these rules to keep your sensitive info out of the wrong hands.


The DO's

  • **DO use password protection**: Whenever possible, add an extra layer of security.
  • **DO use temporary links**: If the recipient only needs the file once, why let it sit in their inbox or your cloud drive forever?
  • **DO verify the recipient**: Triple-check the email or username before hitting "send."
  • **DO use Zero-Knowledge platforms**: Choose services like VaporLink that can't read your files even if they wanted to.

    • The DON'Ts

  • **DON'T send as email attachments**: Emails are often stored in unencrypted format on multiple servers.
  • **DON'T use public "view only" links**: "Anyone with the link" on Google Drive or Dropbox can easily be leaked or accidentally found.
  • **DON'T include passwords in the same message**: If you're sending a password-protected file, send the password via a different app or channel.
  • **DON'T forget to revoke access**: If you're not using a temporary link, remember to manually delete the file after it's been received.

    • Conclusion

    Security is a habit, not a product. By integrating **VaporLink** into your workflow for one-off document transfers, you automatically follow many of these "DO's" without any extra effort.


    Related Keywords

    document security privacy tips secure sharing business data protect files